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Commercial Lease Administrator

JOB SUMMARY/MISSION: 

Under the direction of the Vice President of Property Management and the Property Management Supervisor, the Commercial Lease Administrator performs basic administrative data entry and commercial lease processing functions for multiple entities. This person must be detail oriented, accurate and thorough. At the same time, he/she must be able to meet important recurring deadlines. In addition to heavy computer work, there is some interaction with the public over the phone, in person and via email. Therefore, this person must possess good communication skills.

REPORTS TO:

VICE PRESIDENT OF PROPERTY MANAGEMENT & PROPERTY MANAGEMENT SUPERVISOR

DIRECT REPORTS:

N/A

RESPONSIBILITIES/DUTIES

MAJOR RESPONSIBILITIES

  • Processing of commercial leases
  • Work with strong attention to detail processing cash receipts (cash, checks, ACH payments) for all entities except entities owned solely by George F. Eyde Family, LLC
  • Accurately verify information on lease and accurately input into Timberline
  • Route all commercial leases for approval and create new lease folders
  • Accurately audit tenant ledgers and mail out monthly delinquency letters, NSF letters, CPI
  • Increase letters and Scheduled Increase letters
  • Mail out monthly rent invoices and other invoices as necessary
  • Update janitorial company with tenant move in and move out information
  • Consumer Energy Invoices
  • Code all Consumers Energy invoices – both residential and commercial
  • Approve all commercial utilities and bill back tenants as necessary
  • Contact Consumers Energy for refunds and corrections
  • Work accurately and timely in order to meet weekly deadlines
  • Follow up tenant phone calls and emails
  • Effectively communicate with Vice President and Property Management Supervisor regarding corrections
MINOR RESPONSIBILITIES
  • Commercial Utilities
  • Send letters to tenants regarding informing them they need to put utilities in their name
  • Transfer utilities back to our name after tenant move outs
  • Verify utilities have been put in tenant’s name
  • Maintenance Work Orders
  • Take phone calls and email from commercial tenants with maintenance issues
  • Write up and distribute work orders and log on maintenance spreadsheet
  • Lease Summaries
  • Monthly Rent Rolls
  • Save rent rolls for all entities each month
  • Print copy and update Vice President of Property Management’s rent roll binder
  • Update Tenant Emergency contact list and Tenant Insurance information
  • Clean kitchen daily
  • Cover the front desk during receptionist lunch breaks and time off

QUALIFICATIONS AND COMPETENCIES

  • Minimum of Associates Degree preferably in Business Administration
  • Progressive commercial property management experience in the private sector consisting of multiple entities preferred.
  • Strong computer skills. Knowledge in property management software applications such as Sage Timberline and Microsoft 365 a plus.
  • Ability to communicate well with the public verbally and via email.

WORKING CONDITIONS

  • This position is located within the company office at an assigned desk. Heavy computer work.

Apply For Position: Commercial Lease Administrator

When applying for this position, please make sure to do the following:

  • Include the title of the position in the subject line
  • Attach your resume to the email
  • Include the following contact information:
    • Name
    • Preferred Email Address
    • Phone Number