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Executive Assistant to the Vice President of Property Management

JOB LOCATION: EYDE COMPANY MAIN OFFICE

JOB SUMMARY/MISSION: Under the direction of the Vice President of Property Management and the Property Management Account Supervisor, the Executive Assistant to the Vice President of Property Management performs administrative and clerical duties. This person must be detail oriented, accurate and thorough. At the same time, he/she must be able to meet important recurring deadlines. In addition to heavy computer work, there is some interaction with the public over the phone, in person and via email. Therefore, this person must possess good communication skills.

REPORTS TO: VICE PRESIDENT OF PROPERTY MANAGEMENT

DIRECT REPORTS: N/A

RESPONSIBILITIES/DUTIES

RESPONSIBILITIES

  • Assist Vice President of Property Management with tenant correspondence, emails, faxes, copying and filing
  • Maintains filing for property files for Vice President of Property Management
  • Maintain calendar and make appointments for Vice President of Property Management
  • Create, send out and maintain all snow contracts and lawn contracts
  • Take minutes/notes for all meetings with Sales team, Maintenance meetings, and Construction meetings
  • Maintenance Work Orders
  • Take phone calls and email from commercial tenants with maintenance issues
  • Write up and distribute work orders and log on maintenance spreadsheet
  • Assist Residential Lease Administrator with administrative functions as time permits (filing, audit tenant ledgers, mail balance due letters, return tenant calls, etc)
  • Any other administrative tasks assigned by Vice President of Property Management
  • Assist HR with payroll processing on a bi-weekly basis

QUALIFICATIONS AND COMPETENCIES

  • Minimum of Associates Degree preferably in Business Administration
  • Progressive property management administration experience in the private sector consisting of multiple entities preferred.
  • Must be able to work independently and have excelling business writing skills
  • Strong computer skills – proficient in Microsoft Office – especially Word, Excel, and Outlook a must.
  • Knowledge in construction/ property management software applications such as Sage Timberline a plus.
  • Ability to communicate well with the public verbally and via email.

WORKING CONDITIONS

This position is located within the company office at an assigned desk. Heavy computer work. There is some travel required.

STATUS

Exempt


Apply For Position: Executive Assistant to the Vice President of Property Management

When applying for this position, please make sure to do the following:

  • Include the title of the position in the subject line
  • Attach your resume to the email
  • Include the following contact information:
    • Name
    • Preferred Email Address
    • Phone Number